Upgrading Your Team in the Recession

Back in July, I made the recommendation on this blog (and was interviewed by Forbes Magazine Online) to use the recession as a unique point in history to upgrade your team.

Have you selected one or two key roles and upgrade the positions yet?

If not, what’s holding you back? Don’t miss out on this wonderful special time in history to attract a level of talent to a couple of key roles that you might never again have the opportunity to acquire.

What’s holding you back from taking the first step?

Here are some of the “arguments” I hear against upgrading when I mention this idea in our workshops and to our CEO/President clients:

• This person has been with me a long time and is loyal
• The individual in that role might have a hard time finding a new job
• I’m embarrassed that the hire didn’t work out – I’m hoping it turns around
• I think the person will eventually get better
• I don’t have time to spend on hiring someone
• The person is okay – they do some things well – no rush to make a decision
• Not sure I won’t make a mistake the second time around again
• No idea where to start or find this person
• I can live with this person – I’ll do part of their job
• What if I screw up the hire – then I wouldn’t look good to my ____ (fill in the blank)

Does this sound dysfunctional? Sure it does.

The number ONE trait of success for managers and executives is the ability to hire and retain an outstanding team of people. Are you a great manager/executive or an average one?

• Do you have an exceptional team in place right now?
• Why are you tolerating average/mediocre performance?
• Are you doing part of the work your team should be doing?

Do you have some people on your team that are good at doing 70-75-80% of their job, but stink at the other 30-25-20% of their job. Who gets to do this piece your subordinate cannot do? You guessed it – you do.

Before you can blink, 50% of your workload is doing the work your team should be doing. You’re doing 8% of Mark’s job, 5% of Susan’s job, 20% of Kelly’s job. Now you can’t do your job because so much time is being consumed by doing the work of your team.

Why are you continuing to accept this less than stellar performance.

Take action now and upgrade a few key roles that are below your expectations. Emerge from the recession with a team that truly is a strategic advantage.

Recognize that right now is a unique historical time period for hiring. There are some exceptionally talented individuals who might consider your opportunity. As the job market recovers – you may never again be able to acquire and/or afford this talent.

Discover the simple steps to find, assess and acquire great talent.

Barry Deutsch

Join our LinkedIn Hiring and Retention Discussion Group to follow the conversation around upgrading your team and finding great talent.

Losing a Top Candidate – Perception is The Only Reality. Lessons learned from 20 years on the front lines of the talent wars.

You rarely lose a top candidate at the end of the hiring process. It’s usually in steps taken along the way. In this case the client made a series of seemingly small mistakes that resulted in the candidate declining to go forward. It started simply by the hiring manager keeping the candidate waiting 30 minutes, then, he compounded the problem by not being prepared for the interview. “He didn’t seem to remember much about my background”, the candidate later confided in me. Despite the rocky start, the candidate returned for a series of additional interviews with other members of the management team. All went well, but the last interview was to be with a senior manager who was on a sales trip in Europe. No problem, we would arrange a phone interview. Week one resulted in no interview being arranged. It wasn’t until week two that the senior executive could “make room on his calendar” to call the candidate. The executive was 30 minutes late making the call and it lasted only 30 minutes. (Eight or nine time zones difference and he couldn’t find 30 minutes on his calendar for two weeks?) Finally, the client told me that all of the executives were very excited about the candidate and they wanted to move forward with an offer. I was told to inform the candidate that an offer would be sent to him “in a week or so”, as soon as the hiring manager could get all of the required approvals. At this point the candidate declined to continue. “To me, a hiring process is a reflection of how a company operates and makes decisions. I didn’t like what I saw.” The candidate took a job with a much larger company which had moved faster and more efficiently than this client.

Lesson learned: The best window any candidate has into the culture of an organization is the way it goes about the hiring process. If your process isn’t tight, professional, organized and strategic, top quartile candidates will go elsewhere, and they may tell their friends about their experience. One bad hiring process can equal two problems, the loss of a top candidate and a bad public relations moment.

Check your culture by downloading our Cultural Assessment. CLICK HERE to download a free assessment.

Is your hiring process effective at attracting top talent? Our 8-Point Hiring Methodology Assessment Scorecard will help you identify the strengths and weaknesses of your hiring process. CLICK HERE to download a free scorecard.

Mike is the founder of Hagerthy & Co, an executive search, training and consulting firm. For information on how to arrange for their complimentary Hiring Process Assessment go to: www.hagnco.com/page13.html#HiringProcess.

Can’t Find People? They Are Hiding In Plain Sight – 3 Examples

Finding people is a consistent problem we encounter just about every time we ask CEOs or key executives what their biggest issue is when it comes to hiring. If it isn’t in the top three it is always in the top five.

Yet when you ask them what their process is to find top talent most reply in the same way, “We run ads” or “We post it internally.” That is the way 80% of all companies go about finding people.

Below are three real life examples of alternative ways of finding people.

1) In 2007, I was having lunch with a partner from a local CPA firm. During lunch he commented that they had been struggling for six months to find an audit manager. In fact, he commented that they would pay a $10,000 bounty for an employee referral. I didn’t add a zero. So I asked, “How many people have you hired?”  The reply, “None.” They were doing the usual, running ads and asking current employees. That was their process for finding people.

So as the lunch continued, he mentioned to me that they had just brought on a new client and that he had just had lunch with the new CFO at this same restaurant. I immediately asked the partner, “Did you ask the CFO who was the best audit manager at his current company?” or “Who were some of the best audit managers he had worked with in the past?” He had never even thought of this. I suggested that he could contact all of his CFO clients and ask them. After all, it is in the client’s best interest to have good audit managers.

This was such an obvious thing to me and yet he was willing to pay ten grand. For those of you thinking it takes too much time to find good people, I don’t think asking these few questions would have extended the lunch that much.

2) Last year I was conducting one of our in-house workshops for a mid-sized technology company in New York. During the workshop, one of the key executives mentioned how difficult it is to hire technical people. I probed a little further and asked about the type of people they hire. She commented that they want people comfortable with technology. People who understand how networks work, people who diagnose a computer problem when a client calls with a problem, install software, and perform basic repairs that clients need right away if something goes wrong. They were willing to train on their specific systems and software. They just wanted someone that was moderately technical and comfortable with technology.

These people were “extremely” hard to find.

I asked if they ever go to Best Buy and engage the Geek Squad. Have they ever taken in a computer and found someone that provides great customer service and demonstrates that they understand technical issues?

She and her team had never thought about these people. I received an email two months after the workshop letting me know they had hired two people from Best Buy.

3) My best friend manages a store for one of the major retail chains. Every time we play golf, I have to listen to him complain about how hard it is to find people willing to work. He complains that his company works people hard and is demanding. The result is a lot of turnover.

So I asked him how often when he or his team is out shopping and they come across a great person in another retail chain do they engage the person, give them a business card and ask the person to call him, or let the person know that if they ever think about leaving to call him.

I mentioned that I go to a coffee shop most mornings when I’m in town for an hour of work. At this coffee shop, every person is probably in their late teens and early twenties. These people run the coffee shop. They open every morning at 6 AM so they have to get there by 5:30, they are friendly, they know customers by name, the coffee shop is clean and they are great employees. So I asked if he ever asked any of them about potentially coming to work a his store.

In both cases he replied no, and that he doesn’t even encourage his team leaders to be aware of potential employees when they are out shopping.

Qualified people are all around us. As a recruiter, I always have my antenna up. Most CEOs and hiring managers just walk right by these people. Work with  your team and start noticing people hiding in plain sight.

Download our Hiring Process Self Assessment Scorecard and evaluate the strengths and weaknesses of your hiring system. CLICK HERE to get your assessment.

Get our most popular chapter “Sourcing Top Talent” from our best selling book, “You’re NOT The Person I Hired” which is available for Free to download. CLICK HERE to get the chapter.

Consider joining our LinkedIn group,  Hire and Retain Top Talent. This group is dedicated to discussions and articles to help  you improve your hiring and retention. CLICK HERE to join the group.

I welcome your thoughts and comments.

Brad Remillard

How To Attract and Retain Sales and Customer Service People Using In-depth Work Style & Personality Testing – Part 1

How do you build up your sales and customer service force in a down economy? The quick answer is don’t be a dodo bird.

While researching our book, Cracking the Personality Code, we examined the essentials of what managers and business owners need to know about hiring and managing sales/customer service people with the help of in-depth work style & personality testing.

An interesting sales management guru we discovered along the way is Lee B. Salz. In June 2007, his widely acclaimed book “Soar Despite Your Dodo Sales Manager” was published. In it, he deals with one of the biggest problems companies face, the chasm between managers and sales and customer service people.

He uses the metaphor of the dodo to show what happens when one fails to adapt. Those who adapt, thrive. Those who don’t, become extinct like the dodo bird of ages ago. Some laugh at the use of the word ‘dodo’, but there is nothing funny about a business losing its competitive edge due to unmanaged change.

To hire the best sales and customer service people, and keep them on the team, your sales or customer service manager needs to know what makes them tick. We believe the sales and customer service personality code can be cracked. If that sounds like a bold declaration, consider this:  Studies show that personality tests are a far more reliable predictor of performance than interviews and resumes.

A proper test should reach beyond simple profiles and decipher a sales or customer service person’s underlying needs. This is key for employee development, team building, conflict resolution and succession planning.  If you want to retain the best, you need to treat them the way they want to be treated.

Below are some ways to use personality testing in the workplace to help attract and retain sales and customer service people:

1. Get the real picture.  Of course, every sales and customer service candidate wants to put their best foot forward during an interview.  However, through a personality test, you uncover a great deal about their ability to work well with other personalities, their problem solving abilities, their thought processes, and their ability to tolerate stress. Personality testing gives you objective information that can help you make an informed decision about if this person is a good fit for the job and for the team. If you decided to hire the person, the questions you ask during the hiring process will reduce your learning curve as a manager on how best to manage this person from day one.

2. Help them be all that they can be. Every sales and customer service person has strengths and weaknesses. Find out the real truth with an objective measure. Once you pinpoint the good and the bad, then you place them in the right position and coach them on where to improve.

3. Take me to your leaders. Personality testing gives the manager and sales or customer service team a common language about how they like to interact.  The assessments can help you train future managers on how to get the best out of the team.

4. Know how to manage difficult people. Face it, there will always be difficult people and flare ups on the job. Use objective personality assessments to diagnose potential sources of workplace conflict. The best way to deal with a problem is to prevent it in the first place.

We will have additional ways to attract and retain your sales and customer service people next week. While in-depth work style & personality testing can be a valuable resource before you hire sales and customer service people, perhaps the true value of any assessment comes in using the insights it provides along the entire spectrum of employment. Personality assessments lend objectivity to decisions that may otherwise be largely subjective.

Remember, it is not how many great people you hire. The true measure is how many great people you keep! For more information, please visit our Web site, www.lighthouseconsulting.com to sign up for our Open Line webinars and monthly articles.

Join our Linkedin Hiring and Retaining Top Talent group for more discussions and articles on this topic. CLICK HERE to join.

Our best selling book with over 10,000 in circulation, You’re NOT The Person I Hired, A CEOs Guide to Hiring Top Talent, is available as a resource to help your company improve its hiring of top talent. CLICK HERE for more information.

Author’s Bio

Dana Borowka, MA, CEO of Lighthouse Consulting Services, LLC has over 25 years of experience in the area of business consulting and helping organizations both nationally and internationally in raising the hiring bar through using in-depth work style assessments. Lighthouse Consulting Services, LLC provides a variety of services, including in-depth work style assessments for new hires & staff development, team building, interpersonal & communication training, career guidance & transition, conflict management, workshops, and executive & employee coaching.  To order the book, “Cracking the Personality Code” please go to www.crackingthepersonalitycode.com

Non-Monetary Rewards and Recognition Part 1 Radio Show

There are seven non-monetary steps you can take to retain your best talent. Your best people may not leave today, but they may start looking if they don’t feel appreciated. Many managers never take the time to demonstrate how much they appreciate their team. Only a very small percentage regularly read books on leadership, take a workshop or seminar on developing people and then wonder why their best people just gave notice.
Part 1 Barry and I discuss 4 simple things all managers can start doing now that costs nothing but has a  huge impact on retention. Implement even one of these 4 and your best talent will stay with you not your competition.

CLICK HERE to download.

Choosing Recruiters: Mistake #2 – We Need an Expert

Some executives believe that the only way a recruiter can be successful is to have many years of recruiting in a particular functional category (finance, marketing, human resources, manufacturing), or in a specific industry (construction, bio-technology, education, non-profit, electronics, distribution).

Using the criteria of a functional or industry expertise is a classic mistake in choosing recruiters.

The best recruiters are not industry or functional experts. Their expertise is as world-class recruiters. They know how to play detective to find the very best talent, they understand human motivation and the key elements of why candidates are open to new opportunities, and they are master interviewers capable of extracting information from candidates – information they wouldn’t share with their closest friends or spouses.

Most functional or industry focused recruiters work the same old tired lists of candidates, move the same people from one company to the next and back again, and lack an in-depth understanding of how to nurture, excite, motivate, and create passion in candidates around new opportunities. Rarely do they actually “recruit”. They have no process for identifying new candidates other than a little light networking, running advertisements, and searching their “database” of candidates.

Two decades ago (B.I. – Before Internet – who can even remember this???), the only way to be successful as a recruiter was to specialize since the data you possessed in a 3×5 card system was your inventory or earning potential. Your success as a recruiter was a function of the strength of your network. Today, within 24-48 hours, any good recruiter can identify 80-90% of the key targets on an executive search using the Internet (Google, LinkedIn, Twitter, ZoomInfo, Jigsaw, industry lists and publications, and many times – simply visiting the competitor websites). There is NO longer any need to maintain a unique database of candidates in a particular functional discipline or industry specialization.

Recruiters who still hang onto the tribal methods of recruiting from 20 years ago will claim “I know all the key players in the industry”, “I am well connected”, “I have an extensive database”, “I once held the blank title for the same job you want to hire” or “I worked for years in the blank industry”. None of these claims translate into being a great recruiter. You might have once been a great CFO or Marketing Executive, but that doesn’t mean you’re a good recruiter. Just because you have a phone and a rolodex does not mean you can recruit top talent. The recruiters who claim they have the industry contacts and databases will typically throw a bunch of resumes at you while keeping their fingers crossed that you fall in love with one of them – consequently owing a recruiting fee.

This is not recruiting – it doesn’t even remotely resemble executive search. Instead, it’s nothing more than brokerage – flinging resumes by email with the hope that something will stick. The best recruiters understand which ponds to fish in and how deeply to fish in each pond. The best recruiters EARN their fees by uncovering the very best talent – not candidates who are convenient from their database.  Brokerage (or a referral fee for flinging a resume) shouldn’t be worth more than 5-10% of the candidates first year compensation. Real search fees in the 30% range can only be justified if the recruiter does the following:

Identification of target candidates

A major campaign to convince those candidates to interview and leave their current jobs

Helping you to screen, interview, validate, and vet candidates instead of box-checking job descriptions and then “flinging resumes” (more on why most recruiters don’t see their job as helping you to interview and evaluate candidates in a future posting).

Let me share a personal example: My specialty as an executive recruiter is recruiting – and Brad and I are two of the top recruiters in the United States – how many recruiters can claim they are great recruiters as opposed to “I understand what it’s like to be a CFO or I understand the industrial fastener market”.

If you are a company executive, which would you rather have:

A recruiter who claims to understand the functional role and industry and suggests they have a great database,

OR

A recruiter who has a proven track record of ferreting out the best talent, motivating that talent to get excited about your opportunity, and helping you to validate they can deliver the results you desire.

You obviously want the recruiter who can deliver the results you desire – why then do most companies use the wrong criteria to pick recruiters.

Brad and I talk have spoken a number of times in our weekly radio show about choosing recruiters. You can download our radio shows in our FREE audio archive. We are also preparing a recruiter best practice scorecard which you can use to benchmark recruiters before choosing a firm to help you fill a critical role.

Barry Deutsch

Don’t forget to join our LinkedIn Discussion Group on Hiring and Retaining Top Talent for a more in-depth discussion on choosing recruiters.

Why Passive Candidates Require Special Handling. A True Story.

I asked a candidate after an interview, “How did the meeting go with the CEO?”

The candidate sarcastically replied, “Remind me again, why would I want to leave my current position and go to work there?”

Not exactly the sort of answer I was searching for.

He was what we refer to as a, “passive candidate.”  Meaning, he wasn’t actively on the job market. He wasn’t in any hurry to make a job change. He was open to exploring opportunities and seriously evaluating them, but would only make a change if all aspects of the position were beneficial to him and his career. He had to have good chemistry with the CEO, understand the company’s vision, and his role in helping achieve the vision. Basically, he wasn’t going to just make a move.

In the same way, the stars have to align for the company to want him. They also had to align for him to want them. A new concept for many companies to really comprehend at a deep level.

Yes, the hiring process is a two way street.

Needless to say, I wanted to understand what happened. As the candidate explained it, “I have now been out to the company three times and spent approximately 4 to 5 hours interviewing. I first met for an hour and  a half with HR going over my background. I then met with the person leaving the position. Once again we spent roughly an hour plus going over my background. Both gave me an overview of the position and about 10 minutes to ask questions. Then comes the CEO. Both previous interviewers spent time explaining how the company was reinventing itself and how this role was critical to helping in that process. I expected when I met with the CEO that we would discuss some of those issues, his plan for the reinventing, how my background would add value, and that I would finally have time to ask some of my questions.”

Sounded right and reasonable so far. As he continued to explain the problem, “After taking the morning off work for the 9 AM interview, I waited in the lobby for 25 minutes for the CEO. I was ready to leave when the assistant came to get me. The CEO explained he has to leave for a plane by 10:30, so I’m thinking why are doing this? There isn’t enough time to discuss any of the issues in any depth. Instead of discussing any of the issues, he proceeded to go through my background now for the third time. Don’t these people communicate? By the time he finished it was about 10:20 and he asked if I had any questions. I indicated that I did, but there wasn’t enough time to discuss them, and would it be possible to schedule another meeting, which we did.”

My conversation ended with the candidate asking me to cancel the meeting they scheduled, as he wasn’t really that interested, so why waste the time.  Is it any wonder?

The company was surprised the candidate wasn’t interested. Even after I relayed the above story to them. This had never happened before.

• A candidate turning them down?
• A candidate canceling a meeting with the CEO?
• A candidate that doesn’t want our job?
• A candidate that doesn’t understand waiting 25 minutes in the lobby for an interview?
• A candidate that isn’t desperate for our position?

They didn’t respect the candidate, his time, his position, and didn’t take any time to build rapport. They didn’t give him any time to address what was on his mind.

Why would a passive candidate be interested?

So I recommended the following changes:

1. All candidates must be met in the lobby at the designated time, the same way a customer would be met.
2. Spend some time marketing the position.
3. Learn about the candidate’s motivations and interests.
4. The candidates meet the CEO on the first interview. This demonstrates the importance of the position to the candidate and starts the rapport building process which is critical to passive candidates.
5. It is an interview, not an interrogation. Make it a discussion.
6. Every candidate is given ample time to ask questions and interact. The interviewer will learn more from the candidate’s questions than from the answers they give.
7. More time to explain the position, the importance this role will play, the impact on the organization and time to build rapport with the candidate.

These simple changes would have made all the difference with the candidate. Instead, they lost a great candidate for not treating the person as an executive and a person.

Every interview is a PR event. It is doubtful this candidate will have much good to say about the company should he encounter another candidate considering employment at the company.

Which is a shame as it really is a good company with good people.

Our “Cost Of A Bad Hire” calculator is available to help you get a handle on your total cost of hiring. Download for free worksheet. http://www.impacthiringsolutions.com/index.php/cost-of-hire

Culture is one of the biggest reasons a good hire goes bad. Find out what your culture is, and how people in your organization define it.  Click here to downloand your Culture Assessment.

Why is your employee referral program a failure?

Why do most employee referral programs fail to achieve success?

Your employees are your greatest source of outstanding talent!

Why are they not whispering in the ears of their former co-workers, associates, friends, neighbors, and acquaintances who can deliver the results you need?

In over 25 years of executive search, hiring and sourcing consulting, and implementing hiring process improvements in thousands of companies, we’ve discovered a few key differences in why some programs work and others fail miserably. Here’s a list of the key reasons employee referral programs fail to live up to their potential:

• Financial incentives don’t work
• Most companies do a terrible job communicating about an opening
• Employees don’t trust their referrals will be handled in a professional manner
• Classic networking methods are not usually applied to employees

Let’s take each one of these in turn and dissect it over our next 4 blog posts.

However, before we jump into how to improve your employee referral program, let’s talk about metrics of success in employee referral programs. Most companies we’ve encountered achieve somewhere between 5% and 20% as a target range on number of candidates hired who came through an employee referral. I’m going to suggest that your target should be 50%.

Over the next 12 months, 50% of all hires should come from employee (modify this to be stakeholder) referrals. Some of my clients that I’ve worked with over the last quarter of century have continually refined their employee/stakeholder referral program to the point where 75% or more of all hires come from a referral.

Employee/Stakeholder Referrals are one of the main elements of our Success Factor Methodology in using Success-based Sourcing Methods. We dig into this subject in much more detail in our award-winning book, You’re NOT the Person I Hired. We’ve posted examples of using Compelling Marketing Statements in your referral program in our FREE Resources (we’ll talk more about creating a compelling reason for employees to make referrals in a subsequent post).

We’ve even created a FREE Assessment to judge the effectiveness of your sourcing methods, including employee referrals. If you would like to take the FREE Assessment, please complete the application form on our website and we’’ll show you how to quickly and inexpensively improve your referral program.

Once you really focus on implementing best practices in employee referrals, you’ll see that your quality of hires goes up, employee satisfaction goes up, employee performance goes up, recruiting costs go down, the costs of bad hires goes down, time to find and select a top performer goes down.

When should be the best time for you to implement best practices in an employee referral program?

What would you consider to be the primary best practice in your company that generates an abundance of employee/stakeholder referrals?

Barry

How is recruiting like a high school sport?

As many of you know I also coach high school girls basketball. I love to use metaphors of basketball to describe hiring, motivation, and performance. High School Basketball season is about to begin again in few weeks and it brings back a painful memory of the last game of our last season.

My team had a great season – however, they are disintegrating before my very eyes in the last season game. It’s almost as if the entire team has forgotten how to play. I’m using every motivation technique I’ve learned in 25 years as a recruiter and performance consultant I can think of to get my girls to play better. Nothing is working.

Then it hits me like a lightening bolt. I sit down on the bench and realize that the team members I have cannot deliver against my expectations. I don’t have the talent to do what needs to be done. What could I have done about my frustration: NOTHING! It’s high school basketball. In most high school districts you cannot recruit. Whoever shows up at your doorstep that year is who you’ve got to work with on your team.

Here’s the hiring manager irony: Why do most companies and hiring managers treat recruiting like it’s a high school sport? They take whoever shows up on their doorstep after a few simple basic tactics of finding candidates (a little bit of networking and an ad posting on one of the major job boards). These tactics fall into the worst of the primary pools of possible candidates. You can read more about the four pools of candidates under our Strategic Sourcing Plan Service.

As a hiring manager, recruiting top talent is not a high school sport. Don’t expect to ever build a top notch team by taking this approach to finding candidates.

If you want to truly build an exceptional team, as a hiring manager you must break the tribal hiring mode of treating finding candidates like it’s a high school sport. Perhaps, it’s time for a Sourcing Check-up on whether your company has a hiring process in place to attract, excite, engage, and motivate top talent to come forward for your open position. Most of the methods that hiring managers use to attract candidates not only brings the bottom 1/3 of the candidate pool forward, but also repels and turns off the very best talent.

If you would like to get our FREE Assessment of your sourcing, jump to our FREE Sourcing Assessment Page and we’ll be glad to walk you through how to determine if your hiring process is strong enough to attract outstanding talent at every level in the company.

You can read more about how this tribal hiring process of treating recruiting like it’s a high school sport impacts your overall hiring success by viewing our study, The Top Hiring Mistakes – of which poor sourcing and finding of candidates is a major factor.

Barry